Administrative Associate I

S05477P

Administrative Associate I

PSO Small Business Dev Center

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

External

TRS

Employee

Benefits Eligible

Full Time

M-F, 8-5; some nights and weekends.

$32,000

12/04/2020

Yes

01/01/2021

Augusta Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Office/Clerical Assistant

Non-Exempt

Administrative

1.00

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

The position of Administrative Associate I is the first point of contact for the public. This person answers inquiries regarding the services that are available and directs individuals to the appropriate training or technical assistance provider and provides information regarding other resources available. This position provides administrative and program assistance for an office or department of the Small Business Development Center. Responsibilities include secretarial support for faculty and other staff members; coordination of performance data collection, reporting, and verification; performance of purchasing functions, including the preparation of purchase orders, check requests, and reconciliation of cash expenditures, as well as maintenance of administrative records, literature, and resources. This position also assists with the marketing of SBDC programs to the local community.

Skilled in the use and operation of computer software systems, including: Windows, Word, and Excel.

Strong organizational skills….able to design, develop, and organize office functions into an effective and efficient operating system.

Ability to use independent judgment.

Able to effectively deal with the public, possessing strong oral and written communications skills and professional demeanor.

Proficient in business writing, grammar, and business etiquette.

Detail-oriented and self-starter.

Lift at least 20 lbs and sit for long periods of time.

Yes

Yes

Yes

Yes

Yes

No

No

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Prepare correspondence, presentation materials, purchase and check requests, supply orders, travel and expense reports, and other documents.

25

Coordinate collection of Cetrac data. Perform Cetrac data entry and verify accuracy of data and program file documentation. Prepare promotional materials for seminars, workshops, and other training programs and meetings; take registrations; collect and remit registration fees; and prepare training reports. Perform Information Transfer (RFE) data entry.

25

Schedule consulting appointments for staff and/or direct inquiries to appropriate workshops and seminars.

15

Maintain administrative and client records and files according to UGA and SBA specifications. Monitor CIS client files and advise consultants of any compliance issues.

12

Serve as the primary point of contact for telephone inquiries and walk-ins. Maintain a working knowledge of small business resources and respond to requests for information.

10

Operate sophisticated computer hardware, software, electronic communications, and other standard office equipment. Conduct on-line searches and other computer-related support activity.

10

Compile performance data and other information for completion of monthly, quarterly, and annual reports.

3