Administrative Assistant III - 13266-1A

Updated: Nov 25, 2020
Location: UC Irvine Campus
Job Type:
Department: DOM ENDOCRINOLOGY

Job Opening ID: 13266

Reports To: ADMIN OFCR 3

Working Title: Administrative Assistant III

Department: DOM ENDOCRINOLOGY

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004722

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

Under supervision of the Campus Operations Manager, the Assistant serves as liaison between faculty and staff for Department of Medicine. Some of the major duties are providing financial support (Reconciling financial transactions, forms preparation, all aspects of purchasing, honorariums and donor funds) general office and facilities management, and personnel/administrative administration. Additional responsibilities include preparing clinical schedules and facilitating changes with faculty, nursing staff, and call center. Manage medical student and residency clinical rotations. Maintain accurate records and documentation in support of all purchases. May processes low-value purchase orders, high value requisitions and other types of purchases as required. Utilizing KFS financial system to submit Travel/Entertainment/Meeting reimbursements, processing transactions related to business expenses, and purchasing and maintaining inventory of office supplies for the Division. Other administrative duties as assigned.

Compensation Range:

$23.94 - $28.76

Department Website:

https://www.medicine.uci.edu/

Required:

Excellent written and oral communication skills to produce clear and concise documents of professional quality Ability to define problems, identify relevant factors, formulate logical conclusions and suggest solutions Ability to manage and prioritize projects independently Ability to independently investigate issues, compile data and make recommendations for action Competent computer skills, including Microsoft Office package

Preferred:

Bachelor of Art or Bachelor of Science Degree in a related field Demonstrated working knowledge of University financial systems and policies

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.