Stetson University

The Director of Admissions will maintain a key leadership position within the senior management of the organization and be responsible for the administration and oversight of all daily activities in admissions, including and not limited to recruiting, review, internal and external relations, and administrative support for First Time in College students.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Administer and coordinate all phases of student recruitment. Supervise admissions staff under the umbrella of Enrollment Management. Plays a critical senior-level leadership role with the Undergraduate Admissions Office and manages a talented staff. He/She will perform statistical analysis as needed for the purposes of research or to help project yield models. This person works closely with parents, students, counselors and school officials, campus partners, academic departments, and external constituents to meet the short and long-term goals of the Office of Admissions. He/she will assist in efforts to recruit a diverse student population. The Director will manage the scholarship process and assist in the awarding of students’ financial aid. The Director of Admissions manages and participates in the strategic planning and implementation of recruitment programs, events and activities, recruitment plans, technology, and office goals that encompass the recruitment of freshmen, international students, music students and underrepresented students and the review of their applications. This person serves on University committees and takes an active role in professional organizations. The ideal candidate will be highly motivated, goal-oriented, attentive to detail, well organized, able to manage multiple priorities and work well under pressure. This position at the University entails duties related to the oversight of or responsibility for admission, certification of academic eligibility, and/or administration of financial aid for student-athletes. Stetson University is a member of NCAA Division I and of the Atlantic Sun (A-Sun) Conference, and the Pioneer Football League, and is, therefore, obligated to comply with NCAA and A-Sun rules and regulations. As such, compliance with Atlantic Sun Conference and NCAA rules in performance of these duties is paramount. Violation of these rules may result in disciplinary and/or corrective actions.


• Performs other site and position specific functions as assigned.


• Weekend and evening hours are required.

ROUTINE DUTIES AND RESPONSIBILITIES:

• Hiring, training and evaluating the performance of the Admissions recruiting


• Directs all FTIC recruiting activities for the university


• Directs all on campus events as well as off campus events as well as those in cooperation with alumni and parent relations offices


• Ensures timely communication and partners with Director of Operations and Communications to manage all relations and timelines with Marketing department related to marketing materials


• Develops and manages the budget for admissions


• Serves as an ex-officio member of the faculty Admissions Committee and coordinates with the VP in advising and assisting that committee in their duties of establishing and implementing undergraduate admissions policy


• Informs the faculty of developments and trends in the general areas of college admissions in light of their potential effects on the enrollment at Stetson University. Provides academic and demographic profiles on new students. Supports faculty, academic Deans and the Office of Campus Life in the development and implementation of the academic advising program.


• Represents the Admissions office at special functions


• Develops multi-year recruitment and assists with developing and executing strategic enrollment management plans. Initiates, reviews and recommends to the Vice President all policies and procedures affecting undergraduate admissions after consultation with the faculty, academic Deans and other administrative offices. Implements all officially approved policies of the Office of Admissions.


• The position at the University entails duties related to the oversight of or responsibility for admission, certification of academic eligibility, and/or administration of financial aid for student-athletes. Stetson University is a member of NCAA Division I and of the Atlantic Sun (A-Sun) Conference and is, therefore, obligated to comply with NCAA and A-Sun rules and regulations. As such, compliance with Atlantic Sun Conference and NCAA rules in performance of these duties is paramount. Violation of these rules may result in disciplinary and/or corrective actions.

Minimum Education: Bachelor's degree; Master's degree preferred

• Goal oriented and demonstrate enthusiasm for working in a fast-paced, high-volume environment where hard work, innovation, resourcefulness, and fresh ideas are prized, along with collaboration, teamwork and good humor.


• Exceptional staff and time management skills


• Excellent organizational skills


• Comfortable with data and research


• Ability to manage multiple priorities and exhibit grace under pressure


• Superior communication skills are expected


• Ability to utilize current recruitment software and other technology Responsibility entails duties related to the administration of enrollment for student-athletes and to ensure compliance with NCAA rules and regulations. Experience with Recruitment software and SCT Banner desirable, as well as Microsoft Office product knowledge. Other duties as assigned.

• Bachelor's degree; Master's degree preferred


• Minimum of three years of progressively responsible experience in college admissions or related fields


• Experience with SCT Banner, Hobson’s Connect or Technolutions Slate will be a plus

Salary Grade: 10

The Associate Director of Development Operations reports to the Executive Director of Development Operations and assists with all of the administrative functions of maintaining the donor database, with specific concentration on data entry and integrity.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Works with the Gift Processor in collecting and preparing both paper and electronic gifts for data entry; tracking pledges; reviewing pledges at fiscal year-end; prepares current and past due pledge reminders; conducts research on gifts and pledges


• Creates new records in Raisers Edge for new donors


• Identifies and assigns appropriate fund for each gift received via mail. Checks to see if gift is a new gift or pledge payment


• Collects and enters incoming student and parent information into the Raiser’s Edge database


• Imports and edits all new graduate information into the Raisers Edge database


• Updates biographical and financial information in Raisers Edge


• Assists in the preparation and completion of the Annual VSE Report


• Scans and records gift documents in the designated file in the shared folder


• Utilizes technology to reengineer business processes which enhance the operations of the entire division.


• Prepares, sends for review, and mails monthly gift reminder letters


• Cross trains and serves as back-up to the Gift Processor


• Performs other site and position specific functions as assigned


• Other duties a they arise

ROUTINE DUTIES AND RESPONSIBILITIES:

• Maintaining the donor database, with specific concentration on data entry and integrity


• Acquire data from primary or secondary sources and maintain databases/data systems.


• Create and manage the gift reminder process


• Filter and "clean" data, and review reports for accuracy

Minimum Education: Associate's degree; Bachelor's degree preferred

• Proficiency with personal computer/word processing systems including Microsoft Office Word and Excel, and familiarity with Access


• Highly detail oriented with a critical degree of accuracy regarding data entry and analysis


• Advanced interpersonal and organizational skills


• Ability to prioritize work and to perform multiple tasks simultaneously while adhering to deadlines


• Advanced problem-solving and analytical skills


• Ability to take responsibility, and to work independently


• Ability to understand and follow directions and complex policies and procedures


• Ability to deal with and maintain confidential data


• Ability to work collaboratively with peers is essential


• Flexibility in assisting with after-hour events, when needed


• Ability to meet deadlines, to work independently, and handle several projects simultaneously


• Strong interpersonal and communication skills


• High energy level, self-motivated


• Moral character


• Sense of humor, positive self-esteem


• Goal and task oriented


• Team player

• Associates degree or equivalent combination of training and experience (Bachelor's degree preferred)


• At least two year's office experience with databases; experience with The Raiser's Edge, SCT Banner, or other donor-based databases a plus

Salary grade: 7

Primary Purpose:

In coordination with the College of Law’s faculty and administration, develop and implement a strategy for the provision of Continuing Legal Education (CLE) and Continuing Education (CE) programs. A primary duty in the efforts to achieve this strategy will be the investigation of, and successful application for, public and private grant opportunities.

In coordination with the College of Law’s faculty and administration, develop and implement a strategy for certificate programs and/or other training opportunities. A primary duty in the efforts to achieve this strategy will be the investigation of, and successful application for, public and private grant opportunities

Monitor national CLE and CE trends and, in coordination with the college of Law’s faculty and administration, develop innovative strategies for CLE and CE programs.

Delineate specific projects and their budgets each year, prioritize these projects in order to meet the revenue goals for each year.

Essential Duties and Responsibilities:

• Assist with the development and implementation of conference-related CLE and CE activities and related logistical needs of the College of Law including conferences emanating from the Centers for Excellence in Advocacy, Elder Law, Law and High Education, the college of law Institutes, and its International and Graduate Programs Office, along with other college of law related conferences to advance the interests of the College of Law.


• Grant writing, continuing education, and event planning required.


• Oversee all activities related to CLE, CE, and related lawyer-education grant procurement, onsite and offsite live and remote programming, and training opportunities, handling various logistics including, among others, managing registrations, interfacing with off-site venues; and ensuring that programmatic and conference related aspects and needs are not unduly duplicated in a manner that will negatively affect revenue potential for any such activities.


• Ensure that appropriate CLE/CE approvals are obtained for conferences produced or sponsored by the College of Law.


• Prepare and monitor the budget of the OPE.


• Supervise the staff of the OPE.


• Maintain a collaborative work environment and works well with others.


• Other duties as assigned.

• J.D. required; may consider comparable degree. Five years of admission preferred.


• Admission to the Florida Bar preferred.


• Substantial experience in the fields of grant writing, continuing education, and event planning required.


• An understanding of or experience working in a nonprofit environment is preferred, with exposure to higher education a plus.


• The preferred candidate must be able to multi-task, have excellent computer skills, be detail-oriented, and able to follow through with ongoing projects.


• A high level of organization, flexibility, judgment, and interpersonal skills are required.


• Strong written and verbal communication skills and presentation ability required.


• Some travel and schedule flexibility required.


• Works to build an environment that promotes and facilitates the success of Diversity and Inclusive Excellence.

Grade: 10

As a part-time, twelve-month position, the Compliance Coordinator reports to the Associate Athletic Director for Compliance. This position will assist the Associate Athletic Director with all phases of administering a comprehensive NCAA Division I, ASUN Conference, Metro Atlantic Athletic Conference, and Pioneer Football League compliance, monitoring, and rules education program.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Monitoring and ensuring compliance with NCAA and university rules through the use of various database systems (e.g., ARMS, Banner)


• Perform documentation review, audits, and observations in the following areas: recruiting, playing and practice seasons, student-athlete awards and extra benefits, amateurism, initial and continuing eligibility, student-athlete employment, outside competition, social networking, camps and clinics, and athletics personnel


• Assist with the rules education program by producing appropriate materials for athletics department staff, student-athletes, university staff, and boosters


• Assist with updating departmental manuals for student-athletes and coaches


• Disseminate NCAA interpretations, educational columns, and legislation, as necessary


• Present rules education at sessions with staff, coaches, and student-athletes


• Complete internal and external transfer requests


• Assist with preparation of waivers and rules violation investigations, as needed


• Requires some physical effort (e.g., standing, walking, and lifting), manual dexterity in operation of office equipment, extended period of time at a keyboard, and, at times, working hours outside the normal university schedule


• Performs other site and position specific functions as assigned

Minimum Education: Bachelor's degree

• Demonstrate knowledge of NCAA Division I rules, interpretations, and rules education


• Ability and understanding to use NCAA website tools (e.g., LSDBi, Transfer Portal, RSRO and CAi), recruiting software (i.e., ARMS), university databases (e.g., Banner), and other computer applications (e.g., word processing, spreadsheet, database, and presentations)


• Effective communication, both orally and in writing to various constituents.


• Commitment to high ethical standards


• Possess strong organizational, interpersonal, and leadership skills with the ability to take initiative, complete time-sensitive matters, and multi-task under minimal supervision

• Bachelor’s degree from an accredited four-year college or university required; Advance degree preferred


• Minimum of one year of NCAA compliance experience at an institution, conference office or the NCAA is required; 2 years of Division I compliance experience is preferred

Salary grade: 4

The Coordinator of First-Year Academic Advising is a professional position that reports to the Associate Director of the Academic Advising to provide strategic and transformational leadership in the area of academic advising to support and supplement Stetson’s advising model. This position also works with the Director and Associate Director of Academic Success to help shape and carry out the vision for the department and works synergistically with departments within Campus Life and Student Success (CLaSS), the university in its entirety, and faculty and academic leaders from all of Stetson’s educational programs in the development and implementation of programs to challenge and support students to Go Beyond™.

• Assist in the coordination of summer advising outreach to incoming first-year and transfer students including development and implementation of materials to educate students about the institution and assist with the transition process


• Provide summer and academic year advising for first year and transfer students in concert with faculty advisors


• Co-facilitate with Career and Professional Development the Discovery program for undeclared students as well as providing services to all students in their collegiate discovery process


• Supervise Advising Specialist (Graduate Assistant position) in the functions of their duties


• Serve as a campus –wide liaison to the Discovery Program


• Provide success coaching to students and student success programming and workshop sessions


• Facilitate outreach to students for academic support (e.g. students on academic warning or students with mid-term deficiencies)


• Participate in and co-facilitate recruit back efforts with non-registered and under-registered first-year students


• Participate in initiatives to actively work towards increasing retention and persistence


• Attend and participate in division, department and university-wide meetings and represent Campus Life and Student Success as needed


• Coordinate student employee outreach for incoming students


• Coordinate and co-facilitate First-Year Advising labs


• Coordinate and co-facilitate campus-wide events for First-Year Advising Week


• Assist Associate Director in overall operation of Academic Advising


• Performs other site and position specific functions as assigned

Minimum Education: Bachelor's degree

• Excellent data and information management skills


• Auality community building and collaboration skills


• Passion for student development through cutting-edge national practices


• Ability to relate well to students, parents, scholars, faculty, staff and others from diverse cultural backgrounds


• Strong written and verbal communication skills


• Diligent attention to detail and meticulous record-keeping


• Sound professional judgment and a strong sense of ethics


• Ability to create and maintain efficient systems and processes


• Ability to work independently with little supervision


• Ability to work effectively and successfully in a dynamic and energetic team

• Bachelor’s Degree in a relevant field and documented experience in higher education, academic advising, student success


• Two years’ experience in academic advising preferred especially in the area of first-year and discovery/undecided advising

Salary Grade: 5

This position provides technical support for the timely awarding, auditing and reconciling of financial aid awards by assisting the director with the management of the financial aid production processes, including mass packaging, ensuring compliance and promoting the enrollment objectives of the University. Also, responsible to develop new code and modify existing reports to support the management of financial aid programs and external data requests. The successful candidate will lead the evaluation, testing and implementation of yearly regulatory updates, patches and fixes and system modifications to ensure efficiency and compliance. Additionally, this position will manage select enrollment management operations and provide excellent internal customer service to staff.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Manage process of import and export of data


• Provide electronic support for programmatic transfers – Pell, Direct Loans, State funds


• Provide progressive technological training to staff


• Lead one stop technology team


• Work with financial aid staff to analyze and implement technological needs


• Assist with the document management system for paperless processing


• Provide electronic file maintenance, query and report development, system parameters, and system maintenance.


• Perform annual new year roll for Banner


• Manage my.stetson.edu


• Assist in development of quality control rules and reports in Banner


• Create queries and Argos reports for end users to access data


• Utilize V-lookup and table tools in excel to analyze information


• Assist in fund reconciliation and reporting


• Develop automated system enhancement to improve efficiency


• Facilitate cross departmental communication to ensure flow of data


• Represent office on technology task force


• Lead and implement One Stop virtualization project


• Create documented policies and procedures and ensure that every process has a primary and secondary processor


• Lead centralization of financial aid (Main campus and College of Law) and develop processes and procedures to be followed across all campuses


• Other related duties as assigned


• Performs other site and position specific functions as assigned.

ROUTINE DUTIES AND RESPONSIBILITIES:

• Oversee the technical processes related to the utilization of the banner financial aid module and other related software


• Serve as liaison between the Financial Aid Office and Computing Services


• Day-to-day administration of the technical processes related to Financial Aid software, including the importing and exporting of files with the U.S. Department of Education and other regulatory agencies


• Documentation and maintenance of policies and procedures for the university computer system as it relates to financial aid processing


• Assist with the development and implementation of policies and procedures to ensure compliance with federal and state laws and consistency in awarding financial aid


• Troubleshooting and resolving all system-related issues

Minimum Education: Bachelor's degree; Master's degree preferred

• High degree of professionalism


• Ability to follow through and meet deadlines


• Ability to analyze data and provide viable solutions and interpret and apply regulations


• Ability to take initiative and provide leadership in implementing technological advances


• Must be proficient at managing multiple competing priorities and work with several constituencies


• Extreme attention to detail


• Travel for training required


• Ability to maintain confidentiality of records

• Masters degree preferred


• 2 years progressive experience in higher education technology/student information systems, preferably with Banner


• Experience working with SQL, Oracle databases, ARGOS, MS Office Suite

Salary Grade: 7

Reporting to the Head Football Coach, the Assistant Coach is responsible for all administrative and organizational aspects of coaching his defensive position. Experience coaching linebacker or defensive backs is preferred. He will directly supervise all student-athletes playing his postions group and other collateral duties as assigned by the head coach. He must operate within the guidelines of an NCAA Division I non-scholarship football program and within the mission of the University and its philosophy of intercollegiate athletics. He will guide and actively encourage student-athletes to succeed academically, acquire a degree and represent the University with the highest integrity. The coach is also responsible for the development and administration of all defensive game plans and the materials necessary to execute them. The coach is also responsible for the recruitment of student-athletes, adhering to NCAA, Conference and University regulations with regard to recruiting, admission standards and eligibility, monitoring student-athlete academic progress, and assist in the establishment of effective media relations. The coach will play a role, as assigned by the head coach, in fundraising activities and serve as a representative of the University to the outside community when appropriate.

ESSENTIAL JOB FUNCTIONS:

As a Positional Assistant Coach, direct involvement with all administrative and organizational aspects of the linebacker position under the supervision of the Head Football Coach.

• Assist in supervision of all support staff


• Execute all coaching assignments including film breakdown, on field and all administrative responsibilities.


• Supervise assigned positional student-athletes in a coordinated and planned program of practices and competition, with a concern for the players’ health and welfare, physical and psychological preparation.


• Responsible for recruiting academically and athletically qualified student-athletes to meet the University’s admission standards and enrollment goals.


• In cooperation with the Assistant AD for Compliance, and Associate AD for Academics, uphold all University academic policies and assist, when appropriate, in counseling student-athletes relative to academic success, progress and eligibility


• Enforce University and athletic department policies and regulations in regard to the use/abuse of alcohol and drugs by team members


• Foster and maintain positive student body and faculty relations with student-athletes.


• Provide signature review of all expenditures within the football operating budget, for submission to the Head Football Coach.


• Participate in public and alumni relations and promotions activities as assigned by the Head Football Coach.


• Assist the Head Football Coach in cultivating and soliciting donors to meet the fundraising goals as established by the Director of Athletics.


• Assist the Head Football Coach in the execution of any administrative duties as assigned by the Head Football Coach.


• Assist in establishing and maintaining positive relations with the media


• Maintain current knowledge of and adhere to all University, NCAA and Conference Rules and Regulations, Policies and Procedures paying special attention to recruiting, eligibility, admissions and financial aid.

Minimum Education: Bachelor’s degree required. Master’s Degree and previous college coaching and recruiting experience are preferred

• Computer skills are a must


• Proven ability to establish and maintain effective working relationships with students, admissions and financial aid officers, fellow employees, program boosters, and the public
  
  
  

As this position requires operation of University vehicles and traveling for recruiting purposes, the possession and maintenance of a valid Florida driver's license and acceptable driving record is required.

• Bachelor’s degree required; Master’s Degree and previous college coaching and recruiting experience are preferred


• Knowledge of NCAA rules and regulations


• Proven ability to establish and maintain effective working relationships with students, admissions and financial aid officers, fellow employees, program boosters, and the public

Salary Grade: 5

The Associate Vice President – Budget and Financial Planning is responsible for planning and managing the University’s strategic, capital and operational planning processes, developing budgets and recommending resource allocation. They are a key participant in long-term strategic planning and goal setting for facilities, technology, and anticipated staffing needs to support the growth and development of the University.

They are responsible for financial review and analyses and collection of financial and program information on institutional needs and relating those needs to available resources in a manner that will facilitate executive decision-making. The AVP manages all aspects of the Budget Office including the daily activities of the University budget while ensuring compliance with policies, procedures, regulations and statutes.

Educational Experience: MBA and or CPA degree in accounting or finance or commensurate experience

• Plans and directs the annual institutional budgeting process; analyzes budget and actual trends; interprets and communicates budget results to a variety of constituencies, including the Presidents Cabinet and the Board of Trustees.


• Coordinates the internal strategic budgeting process to ensure compatibility with the institutional goals and objectives, to ensure that the budget is developed in alignment with the resources available, and to ensure the integrity and effectiveness of the budgeting process.


• Works closely with the EVP/CFO to develop, analyze, and present management information as is necessary for financial analysis and forecasting, evaluation of programs and internal allocations, and to support sound executive decision making.


• Develops the criteria, formats and guidance to be used by all programs in the preparation of their annual budget requests


• Develops, recommends and implements financial planning policies and guidelines to support long-term financial modeling and financial support for the University’s strategic plan


• Directs studies and analyses of budget and planning information to respond to internal and external queries and provide critical management information and other analysis to senior decision-makers


• Supervises and coordinates the University’s fiscal year end reconciliation between budget and audit results


• Maintains the long-term financial planning model in Synario.


• Serves as a member of the Strategic Staffing Committee and Benefits Advisory Committee


• Performs other site and position specific functions as assigned.

• An MBA and or CPA degree in accounting or finance or commensurate experience;


• A minimum of (10) years of progressive administrative experience in a postsecondary education or equivalent experience with direct knowledge or and experience with generally accepted accounting principles, budgeting, and finance;


• Strong project management and organizational skills;


• Comprehensive knowledge of theories, principles, and practices of institutional budget policy, public finance, and higher education financial reporting;


• Analytical abilities and skills to address complex budget issues, including formulating and implementing resolution plans;


• Ability to develop and implement creative and innovative budget strategies;


• Ability to work under pressure and meet deadlines;


• Sophisticated user of information technology; Banner/ARGOS/Synario experience preferred;


• Strong collaboration and communication skills;


• Demonstrated commitment to equity and inclusion through both the completion of job duties and in interactions with others. Ability to lead cross-functional groups, work in diverse teams, and build consensus among divergent perspectives; and


• As a leader, model the principles and values of diversity, equity and inclusion.

Salary Grade: 13

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